Out of Office

Archive for the ‘E-Worker’ Category

5 Myths About Leading Distributed Teams

Many managers admit they don’t know how to manage and lead virtual teams effectively — particularly when it comes to trust, communication, managing deadlines, and achieving consensus in decision-making. Even worse, there are some common myths about virtual teams, which can cause friction within the team or even seriously damage its performance. In this episode, we address these myths and offer suggestions and advice for how managers and leaders can overcome them.

Listen to the episode here:

The five myths:

  1. Myth #1: It’s too difficult to build trust
    Reality: It’s not more difficult; it’s just different.
  2. Myth #2: It’s too difficult to build synergy
    Reality: Synergy is intentional, not incidental.
  3. Myth #3: Team members feel too isolated and detached
    Reality: Some personalities thrive under remote work arrangements.
  4. Myth #4: Interpersonal skills aren’t important
    Reality: If anything, interpersonal skills are even more important.
  5. Myth #5: You can’t measure and reward performance
    Reality: Sometimes you can do it even better.

Download the white paper, written by Gihan Perera for Citrix, on this topic (available here courtesy of Citrix Online):

Working From Home – Is It The Future?

There’s no question that working from home is growing in popularity, and obviously we’re big fans of it. Here’s an interesting infographic showing some statistics about how fast it’s growing:

Working From Home -- Is It The Future? by Staff.com
Staff.com – Connecting Great Companies with Global Talent

31 Simple Ways to Maximize Efficiency in Your Home Office

Maximize Efficiency in Your Home OfficeWorking from home gives you great flexibility, but also forces you to create your own systems, processes, and discipline. This can be a challenge for some people, especially because everybody is different. So there’s no one-size-fits-all system you can pull off a shelf and apply to your circumstances.

But this Lifehack checklist 31 Simple Ways to Maximize Efficiency in Your Home Office is a useful starting point. Look through this list and borrow what works for you when setting up your own system.

8 Easy Ways to Organise Meetings with In-Person and Online Attendees

Hybrid meetingsThe technology for online meetings has advanced to the stage where many organizations see them as a viable alternative to in-person meetings, conferences and other events. This is especially important for Out of Office workers, for whom online meetings are the most convenient, productive and feasible option.

However, there are still concerns that online meetings don’t provide the same benefits as their in-person equivalents. The good news is that this doesn’t have to be an either-or proposition. Organizations, meeting planners and conference organizers can get the best of both worlds by combining virtual and in-person meetings.

I recently published a blog post for Citrix on this topic, with ideas for ways to organise meetings with both in-person and online attendees.

Hybrid meetings, no matter if they are webinars, trainings, or conferences, reduce travel expenses for remote members and dispersed organizations, extend the reach of the meeting, capture knowledge and insights for future reference, increase workplace flexibility, and allow participants to interact in different ways. If you’re already conducting online meetings and events, look for opportunities to turn them into hybrid events. It’s not just the way of the future – it’s right here and now.

The Daily Routines of Out-Of-Office Geniuses

The Daily Habits of GeniusesIn this episode, we look at the daily working lives of great artists, writers, philosophers, and other geniuses – and apply them to Out of Office work.

Listen to the episode here:

Read the Harvard Business Review article, The Daily Routines of Geniuses, which we mention in this episode. That in turn is based on Mason Currey’s book Daily Rituals: How Artists Work.

Break Those Bad Collaboration Habits

Break Those Bad Collaboration HabitsHave you built up some bad habits when it comes to working with others? Many of these habits can be frustrating and time-consuming, so addressing them can boost your productivity and performance.

I recently wrote a blog post for Citrix about this topic. Here’s a summary:

  • BAD HABIT #1: Using your inbox as an action list
  • BAD HABIT #2: Using email for making decisions
  • BAD HABIT #3: Calling too many in-person meetings
  • BAD HABIT #4: Not trusting other team members
  • BAD HABIT #5: Forgetting your virtual team members
  • BAD HABIT #6: Getting stuck in the details

For all the details, read the full blog post.

Read Now

Five Steps to Better Collaboration with Online Meetings

Resolve to Collaborate Easier in 2014Collaboration is the key to business success, but if you find yourself wishing for the “good old days” when everybody in your team was based in the same office and your meetings took place in front of a white board, you’ve fallen behind the times. Surprisingly enough, online collaboration is often faster, smoother and more productive than in-person collaboration.

Here are five ways to elevate your team’s collaboration and leverage the advantages of virtual meetings:

  1. Get the right people on board.
  2. Include your virtual team members in the team.
  3. Stop making decisions via email.
  4. Meet face to face to save time and money.
  5. Share ideas and insights with other teams.

That’s a summary from a blog post I wrote recently for Citrix, a leader in collaboration technology. For details, read the full post.

Working Remotely – the Psychological Advantages and Disadvantages

Michael Britt, who publishes the excellent podcast “The Psych Files”, recently had an episode about the pros and cons of working from home. We’ve covered some of these before in the blog and the book, but I particularly recommend this because Britt approaches it from a psychological perspective.

Our Productivity Platform

Our Productivity PlatformThere are lots of productivity tools, and in this episode we share our personal favourites. Everybody is different, so you’ll have to discover what works best for you. But we hope that by seeing what we use, you’ll be able to adapt them for your own productivity needs.

Listen to the episode here:

Download the MP3 file here

Subscribe to the podcast

Buy the book here

Links and Resources

Time Management:

Consuming Information:

  • Kindle: Easy to download samples; available across all my devices (via the Kindle app)
  • Pocket (formerly Read It Later): Allows you to bookmark interesting content for reading later
  • Buffer: Automate/schedule the publication of your tweets, posts and status updates on various social media platforms

Storage:

  • Dropbox: Perfect for sharing files across all devices
  • Evernote: Similar to Dropbox, but better for tag, sorting and searching; it can also handle “snippets” better (e.g. photos, infographics, hand­drawn notes)
  • Google Drive: Started life as Google Docs, a Cloud-­based productivity suite (word processor, spreadsheet, slide deck, etc.); now a Cloud-­based file storage system

Collaboration:

  • GoToMeeting and Google Hangouts: Use these for audio/video conferencing. Includes screen sharing, one-click recording, and other useful collaboration features
  • Skype: Use SkypeOut to call anybody anywhere; easier and more convenient than a landline
  • LastPass: Password manager that has a really useful feature to share passwords securely with others
  • Google Calendar / Tasks / Contacts: Google’s Cloud-­based calendar, to do list and people list

Personal Effectiveness:

  • Noom Coach: A fitness app on my phone, mainly related to healthy eating
  • BeyondPod and Podcast Addict: Podcast apps with some productivity features, like speeding up playback
  • iMindmap and Mindjet: Mind mapping software for recording in a more visual way

Is Telework the future?

Is Telework the future? Infographic
Time Doctor – Track your time. Track your team’s time. Know EXACTLY what is REALLY going on.

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