Out of Office

25 Tips in 25 Minutes

StopwatchesIn this episode, we share 25 simple but effective tips for improving your Out of Office work style – in the areas of productivity, e-mail, reducing interruptions, flexibility, and online meetings.

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Summary of the 25 tips:

Set up your workspace with productivity in mind:

  1. Have a dedicated office
  2. Make it easy to switch between workspaces
  3. Create good ergonomics
  4. Make it a place where you like to work

Reduce interruptions:

  1. Turn off alerts for non-urgent communication
  2. Conversely, allow important and urgent messages to get through
  3. Educate people about your work day
  4. Schedule work for quiet times

Manage your time:

  1. Use the Pomodoro Technique or Work Sprints
  2. Set priorities for the day
  3. Track your time
  4. Focus on outcomes and results, and keep promises you make to others

Handle email efficiently:

  1. Don’t use your inbox as your To Do list.
  2. Separate processing from responding
  3. Unsubscribe from irrelevant newsletters, notifications, and mailing lists
  4. Use sub-folders to organise incoming mail

Run better online meetings:

  1. Have a pre-meeting checklist
  2. Know what you want to get from the meeting
  3. “Arrive” early, and be ready to start on time
  4. Get comfortable with the technology

Be flexible, but in a smart way:

  1. Set aside dedicated time slots each week for certain things
  2. Establish a routine for the day
  3. Set weekly goals rather than daily goals
  4. Mix it up
  5. Try different things, and break all the rules!
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